Office Administrator – Trumpington

Salary:  Up to £24,000p.a.

Hours of work: Mon – Fri 8:30am-5:30pm (40 hours) Office based.

Company benefits: 21 days holiday + Bank holidays, Free parking

We are seeking a highly organised and proactive Office Administrator to ensure the smooth and efficient operation of our client’s office. You will be a detail-oriented individual with excellent communication skills and a strong ability to multitask. As the Office Administrator, you will play a pivotal role in coordinating various administrative tasks, supporting team members, and maintaining a productive work atmosphere.

Duties and Responsibilities of the Office Administrator: 

  • Manage day to day administrative tasks, such as handling incoming calls, emails, enquiries, and correspondence.
  • Assist in scheduling appointments, meetings, meeting room and maintain calendar for key personnel.
  • Welcome visitors, ensuring their comfort and directing them to the appropriate staff or meeting room.
  • Prepare and distribute internal and external documents, reports, and presentations.
  • Oversee office supplies, and inventory management, ensuring adequate stock levels and placing orders as needed.
  • Coordinate office maintenance and repairs, liaising with suppliers and service providers.
  • Serve as a central point of contact for internal teams and external stakeholders, providing timely information and assistance.
  • Maintain company social media accounts.
  • Provide administrative support to operations team by maintaining accurate records and databases, including job logs, contact lists, etc.
  • Help plan and organise company events, meetings and team building activities.
  • Coordinate logistics, such as venue selection, catering, and materials preparation.
  • Fire Alarm Testing and Emergency Lights Testing: Regularly testing fire alarm system in adherence with safety regulations, ensuring the proper functioning.
  • Health, Safety and Environment (HSE) Compliance: Overseeing adherence to HSE regulations and practices, promoting a safe and healthy work environment.
  • Carry out Office Risk Assessments.
  • Organising induction programs for new employees.

Requirements for the Office Administrator: 

  • Educated to Degree level or equivalent.
  • Outstanding organisation and time management skills.
  • Highly proficient in Microsoft Office software packages, especially Outlook, Excel, and Word
  • Conscientious, reliable, flexible, professional, and motivated.
  • Superb interpersonal, written, and verbal communication skills.
  • Proficiency in written English usage, grammar, and punctuation.
  • Proven ability to be a team player.
  • Ability to handle and resolve conflict.
  • Previous events management experience desirable.

If you are interested in finding out more about this position, please submit your CV.

Share this vacancy
Latest Vacancies
Latest Vacancies
Share this vacancy